After you create the gallery, you can access additional settings through the editing functionality. Telligent Evolution assigns default settings for files, permissions, and quotas. When you edit the media gallery you can:

  1. Edit the media gallery settings:
    • Enable direct links to download files from external Web sites.
    • Specify which files can be downloaded to the media gallery.
    • Assign permissions to user roles.
    • Specify the number of files that can be downloaded to the gallery and the amount of storage space allotted to the gallery.
  2. Edit media gallery options
  3. Edit media gallery permissions
  4. Edit media gallery quotas

Edit media gallery settings

To edit a media gallery:

  1. Navigate to Control Panel Dashboard > Media Gallery Administration > Galleries and Groups > Media Galleries. The list of existing media galleries displays.

  2. Click Edit. The Settings page displays.

  3. Set the media gallery properties:

    1. Settings - Specify the basic gallery properties such as the name and description as well as the list of owners, which are the users you will allow to upload, edit, and remove content from the gallery.

    2. Options - Specify file properties. Enable links to external files and download disclaimer as well as specify types of files that can be downloaded.

    3. Permissions - Assign media gallery privileges to user roles.

    4. Quotas - Specify the number of files that can be downloaded to the gallery and the total storage space allotted to gallery files.

  4. Click Save to apply the modifications.

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Set media gallery options

The media gallery Options page is accessible through the media gallery editing functionality. The Options page settings control the media gallery files. The file properties allow you to:

  • Enable links to external files.
  • Enable a file download disclaimer.
  • Specify the file types that can be downloaded to the gallery.
  • Restrict the file types that can be downloaded to the gallery.

To set the properties on the Options page:

  1. Navigate to Control Panel Dashboard > Media Gallery Administration > Galleries and Groups > Media Galleries > [gallery name] > Options.

  2. Set the Options properties:

    • Enable External Links - Enable links to external files. Read more about  downloading files to the media gallery.

    • Enable Download Disclaimer - Enables a download agreement located in the Languages folder of the Telligent Evolution root folder. The user must accept the agreement before accessing a file.

    • Allowed File Extensions - Specifies the file types that can be downloaded to the gallery. Enter the extension types and separate with commas, for example: txt, png, pdf. If no file types are entered, then you can upload any file types that are not restricted by the Restricted File Extensions property. If any file types are entered in the Allowed File Extensions field, then by default only those file types will be recognized as allowable files.

    • Restricted File Extensions - Specifies the file types that cannot be uploaded to the gallery. Enter the extension types and separate with commas, for example: txt, png, pdf. If you want to restrict certain file types, you will need to add them to the Restricted File Extensions field if the Allowed File Extensions field is empty.

  3. Click Save to apply the settings.

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Set media gallery permissions

You can set the roles and permissions properties for your media gallery on the Permissions page. The Permissions page is available only in the media gallery editing functionality.

You can add an unlimited number of media galleries to groups or to the media gallery site root and control user activity by assigning permissions to the user roles. Some privileges are designed for administrators, such as the edit media gallery settings and moderate privileges, which require access to the Control Panel. Other settings are designed for more general users, such as privileges for reading and commenting on files. For other privileges, such as creating new threads, you will have to decide whether to make them available to all users or only to administrators, or whether you want to create customized roles to control those privileges.(Read more about permissions and user roles in Telligent Evolution...)

To set media gallery permissions:

  1. Navigate to Control Panel Dashboard > Media Gallery Administration > Galleries and Groups > Media Galleries > [gallery name] > Permissions.

  2. Set the media gallery permissions:

    • Attach Files Locally - User can attach files located internally to the gallery.

    • Attach Files Remotely - User can attach files located externally to the gallery.

    • Auto Approve Posts - Posts created by user are automatically approved and do not require moderation.

    • Create Comments - User can comment on gallery files.

    • Create Posts - User can download files to the gallery.

    • Delete Comments - User can delete comments.

    • Delete Posts - User can delete gallery files.

    • Download Files - User can download files to the gallery if the file types are not restricted.

    • Moderate - User can moderate files. File moderation is enabled on the File Options page in the media gallery management functionality.

    • Edit Media Gallery Settings - User can access the Media Gallery Administration section of the Control Panel. This permission should be restricted to users with administrative privileges.

    • Edit Posts - User can edit all files in the media gallery.

    • Override Validation - User can upload any file type even if the type is restricted and view inactive media gallery posts across media galleries (only via Web services).

    • Rate Posts - File rating functionality is available to the role. Any user with the rate posts privilege should have the read posts functionality as well.

    • Read Posts - Role can access files and read them. This role is usually given to users without administrative functionalities. You will want to ensure that roles with administrative functionalities also have read privileges.

  3. Click Save to apply the settings.

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Set media gallery quotas

The media gallery Quotas page is accessible through the media gallery editing functionality. The Quotas page settings control media gallery file storage. The quota properties allow you to specify the number of files that can be downloaded to the gallery and the amount of storage space allotted to the gallery.

To set media gallery quotas:

  1. Navigate to Control Panel Dashboard > Media Gallery Administration > Galleries and Groups > Media Galleries > [gallery name] > Quotas.

  2. Set the media gallery quota properties. You should note the maximum number of files and storage space allotted to the media galleries across your site to ensure all the quotas for individual galleries are evenly balanced.

    1. File Count Quota - Number of files that can be uploaded into the media gallery. You should note number of files specified in the media gallery quota global settings to ensure you do not set so high a maximum for a media gallery that you will not have enough for other galleries.

    2. Total Storage Quota (bytes) - Maximum size in bytes allotted to each media gallery for file storage.

  3. Click Save to apply the settings.

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